Compliance with external hiring starts with taking stock
How accountants and administrative offices can help their clients with future-proofing their external staffing arrangements
The uncertainty surrounding the compliance of external personnel is becoming an increasingly important issue for many organizations. For accounting and administrative firms, this presents both a responsibility and an opportunity. In your relationship with your client, it makes sense to start by assessing the current situation.
This requires expertise and tools that help you carry out the assessment in a structured and reliable manner. OLLI offers the Flexscan for this purpose: a digital, clear, and user-friendly approach that provides immediate insight into risks, the maturity of the hiring process, and the potential for improvement.
The great thing is that this also allows you to immediately lay the foundation for a concrete follow-up process, in which you fulfill the role of strategic advisor.
What is Flexscan?
Flexscan is a digital toolkit within the OLLI total talent tool. As an accountant, you get access to a secure, GDPR-compliant environment in which you and your client can collect data about external hires step by step. This ensures compliance and quality from the outset.
The scan helps you to:
- To provide an initial introduction to the OLLI environment
- Collecting data securely and in a structured manner
- Clearly mapping out processes, risks, and systems
Five pillars for a complete picture
The Flexscan focuses on the core of every hiring program. A practical module is available in OLLI for each component.
- Volume and type of hiring
Get a clear picture of how many external contractors are active, the arrangements under which they work, and the associated costs. In OLLI, you can record this information in the assignments module. There, you can specify the rate, the duration of the assignment, the type of contract that has been concluded, and the supplier involved. The reports provide immediate insight into this information.
supplier landscape A fragmented network of suppliers increases the risk of uncertainty and liability. With the supplier module, you can record all parties involved, including their files and agreements made.
responsibilities Unclear division of tasks leads to errors and delays. Using the workflow settings, you can assign the responsible departments or functions for each process component. This creates structure and makes risks manageable.
automation Understanding the systems used and how they are linked helps to improve efficiency and achieve integrations. In OLLI's integration layer, you can specify which tools and data sources are important for the hiring process.- Risk assessment and urgency
Identify compliance and liability risks and determine which actions take priority. Dashboards and AI functionalities allow you to immediately see where the bottlenecks are.
From scan to improvement program
The Flexscan is more than just a snapshot. All the data collected forms the basis for an improvement process. This starts with a risk analysis and leads to concrete improvement actions. In this way, you develop a program together with your customer that can be applied throughout the entire organization.
The tooling used is already familiar with the situation and immediately offers opportunities to take action.
With Flexscan, you can strengthen your advisory role, add value with technology that works, and help clients organize their external hiring safely, efficiently, and compliantly.
Curious to see how this works in practice? Schedule a demo here.